Travel orders and expense claims
Mizio takes your teams from the travel order to the reimbursement: mobile entry, controls that explain themselves, approval workflows you configure yourselves. A sovereign solution, hosted and operated in France.
Interface illustration — fictitious data.
The starting point
A confusing expenses tool is costly: lost receipts, data keyed in twice, checks done by hand, and reimbursements people end up giving up on. Mizio answers the pain points every organisation knows.
BeforeLost receipts and expense claims keyed in twice.
With MizioThe receipt is photographed when the expense happens, then read automatically.
BeforeA tool you can only use at the office.
With MizioA web application for every screen, and a mobile application.
BeforeApprovals by e-mail, chased by hand.
With MizioAn approval workflow per request type, with delegation during absences.
BeforeChecks done by hand, claim after claim.
With MizioAutomatic controls that always explain why a request is blocked.
BeforeDuplicates and overspending that go unnoticed.
With MizioDuplicate receipts are spotted, and caps apply by themselves.
BeforeDistances estimated by eye.
With MizioThe door-to-door distance, calculated automatically.
BeforeA reimbursement you hear nothing about.
With MizioA status at every step, from draft to payment.
BeforeFigures that are impossible to extract.
With MizioDashboards and exports to keep your spending under control.
The end-to-end journey
From the travel request to the reimbursement, each step builds on the previous one. Nothing is keyed in twice.
Each person describes the trip: dates, place, purpose, means of transport.
Automated
The workflow depends on the request type. The approver decides from a computer or a phone.
Automated
Back from the trip, each person attaches their expenses to the approved order. One order can carry several claims, and one claim several orders.
Automated
The HR and payroll team checks each claim, refuses a line if needed, then passes it on to payroll.
Automated
Features
Every feature answers a concrete need in the field. Nothing decorative.
Overlapping travel orders, an absence already recorded: the request is blocked, and the person knows why.
Snap the receipt; amount, date and category are pre-filled automatically, by a reading service operated in France.
Calculated automatically from the base location. No more estimating by eye.
Mileage allowances by band of kilometres cumulated over the year, flat rates or actual costs, caps per night, lunch or dinner.
One workflow per request type. Bulk approval, delegation during an absence, entry by the manager on behalf of a team member.
The administrator refuses one line without rejecting the whole claim, and the person receives an automatic message. The same toll receipt claimed by two car-poolers is spotted.
Driving licence, registration certificate, insurance, authorisation to use a personal vehicle: Mizio sends a reminder before the expiry date.
An export by pay code and month, adapted to your payroll software’s format at the start of the project, and a file of supporting documents for accounting checks.
Travel and expense data can be extracted and followed in dashboards, so you steer instead of compiling.
Who is it for?
Mizio serves every organisation whose teams travel. Whatever differs from one organisation to the next is a setting.
SMEs, mid-sized companies and groups. Travel orders and expense claims on mobile, expense policy applied automatically, approval by managers, payroll export, receipts found in a few clicks when an audit comes.
Local authorities, public institutions and government bodies. Regulatory rates, workflows per request type, payments outside payroll, a sovereign solution hosted in France.
Employees and volunteers alike: everyone is reimbursed according to your rules, people outside payroll handled separately, with receipts kept on file.
Hospitals, universities, research institutes: trips, training and conferences, approvals that follow your organisation chart, data hosted in France.
A tool for every profile
Profiles that can be combined and a fine-grained rights matrix. Nobody sees more than necessary.
Claim your expenses without losing your evening.
Approve in seconds, even on the road.
Check less, check better.
Configure without development, keep a record of everything.
Configurable without development
Your organisation changes, and so do your rules. Your administrators adapt Mizio themselves, without waiting for a development.
Steps, approvers and delegations, for each request type.
Mileage allowances, flat rates and caps, updated when your rules change.
The starting point of the distance calculation: a site, a town or a group of municipalities.
A fine-grained rights matrix, profile by profile.
Filing, approval and reminder deadlines, according to your internal rules.
Interface illustration — fictitious data.
Sovereignty and security
Data, backups and processing are hosted and operated in France. Mizio follows the guidance of ANSSI and the CNIL.
Hosting, backups and processing, receipt reading included, in France.
Your teams sign in with their usual account, through your directory. Mizio stores no password.
Every change is recorded, and the log can be exported to your security tools.
Exchanges and stored data are encrypted.
Each receipt is sealed and timestamped on upload: any alteration shows.
Cloudevia acts as a processor within the meaning of the GDPR. You remain the controller, and in charge of your data.
Our hosting provider is certified ISO/IEC 27001, 27017 and 27018. These certifications are theirs, not Cloudevia’s.
Your teams
Mizio, hosted and operated in France
Your HR system, your time management, your payroll
System interfaces
Automatic exchanges, defined with you at the start of the project, so nothing is keyed in twice.
Accounts, departments and approvers fed from your HR system.
Absences are checked as soon as the travel order is created.
Export by pay code and month, in your payroll software’s format.
Training-related requests follow a dedicated workflow, with your training department.
A file of supporting documents ready for accounting checks and payment.
Extractions you can use in your business-intelligence tool.
Mobile application
No more receipts lost at the bottom of a bag. Snap, check, confirm.
Photograph the receipt.
Automatic reading pre-fills the type, the date and the amount.
Attach the expense to the approved travel order.
Managers approve from their phone too.
Interface illustration — fictitious data.
Digital sobriety
A digital service can be both useful and frugal.
Travel orders, receipts, approvals, files: the whole process is paperless.
Light screens, with no advertising tracker. This site follows the same rule: no tracker, no third-party service, lightweight illustrations.
Mizio estimates the CO2e emissions of trips, as an indication, to inform your mobility choices.
Yes. The core is the same everywhere: travel orders, expense claims, controls, approval, payroll export. Whatever differs from one organisation to the next (rates, caps, workflows, profiles) is a setting.
In France. Data, backups and processing, automatic receipt reading included, are hosted and operated in France, by a hosting provider certified ISO/IEC 27001, 27017 and 27018. These certifications are theirs, not Cloudevia’s.
No. Your teams sign in with their usual account, thanks to single sign-on (SSO) with your directory. Mizio stores no password.
Yes. Workflows are configured per request type (travel, training, staff representation…) without any development. The same goes for rates, base locations, permissions and deadlines.
Accounts, departments and approvers are fed from your HR system, through an interface set up at the start. Rates and base locations are configured at go-live. The scope of history to take over is defined with you during project scoping.
Mizio is designed following the RGAA: keyboard navigation, contrast, statuses that never rely on colour alone, respect for motion preferences. A conformity statement is published for each deployment. We announce no conformity rate until an audit has established one.
Through an export organised by pay code and month, adapted to your payroll software’s format. A file of supporting documents goes with it for accounting checks.
The person is told straight away, and the message explains the reason: another travel order on the same dates, an absence already recorded… They correct the request without waiting for an administrator to come back to them.
There is no public price list. The quote depends on your scope: number of users, interfaces to set up, support required. Request a demo: we prepare a quote based on your context.
Demo and quote
Describe your context. We come back to you to arrange a demo and prepare a quote.
Prefer to write?contact@mizio.fr