Mission orders and mission expenses · Public sector
Mizio guides your staff from the mission order to the reimbursement: entry on mobile, controls that explain themselves, approval circuits you configure yourselves. A sovereign solution, hosted and operated in France.
Interface illustration — fictitious data.
The starting point
A confusing expenses tool is costly: some staff re-file on paper, others give up claiming altogether. Mizio starts from eight concrete pain points, and answers them one by one.
BeforeStaff re-file on paper, or give up on their reimbursement.
With MizioA guided journey, step by step, designed to be adopted.
BeforeA tool that only works on a desktop computer.
With MizioA responsive web application and a mobile application.
BeforeReceipts that can only be attached at the very end.
With MizioThe receipt is photographed when the expense happens, then read by OCR.
BeforeAn org chart and approvers kept up to date by hand.
With MizioAccounts, org chart and circuits synchronised from your HR system.
BeforeTraining and staff-representative expenses still handled on paper.
With MizioA dedicated circuit per request type: mission, training and competitive exams, mandate expenses, staff representatives.
BeforeControls carried out by hand, claim after claim.
With MizioAutomatic blocking controls that always explain why.
BeforeNo way to extract the data.
With MizioExtractions and dashboards to steer the activity.
BeforeDistances recalculated in an external distance tool.
With MizioThe door-to-door distance, calculated from the administrative residence via the IGN Géoplateforme.
The end-to-end journey
From the travel request to the payment run, each step builds on the previous one. Nothing is keyed in twice.
The staff member describes the trip: dates, place, purpose, means of transport.
Automated
The circuit depends on the request type. The manager decides from a computer or a phone.
Automated
Back from the trip, the staff member attaches expenses to the approved order. One order can carry several claims, and one claim several orders.
Automated
Officers check, refuse a line if needed, then hand over to payroll.
Automated
Features
Every feature answers a precise business requirement. Nothing decorative.
Overlapping mission orders, an absence recorded in the time-management system: the request is blocked, and the staff member knows why.
The staff member photographs the ticket. Fields are pre-filled by an OCR service operated in Paris (AWS Textract).
Calculated from the administrative residence with the IGN Géoplateforme, a French State service. No more external distance tool.
Mileage allowances by band of kilometres cumulated over the year. Flat rate or actual costs. Lunch or dinner.
One circuit per request type. Bulk approval, delegation during an absence, filing by the manager on behalf of a team member.
The officer refuses one line without rejecting the claim; the staff member receives an automatic message. The same toll ticket claimed by two car-poolers is spotted.
Driving licence, registration certificate, insurance, authorisation to drive: Mizio sends reminders automatically before the expiry date.
An export by payroll heading and month, in the format your payroll software expects, and a bundle of supporting documents for the treasury.
Mission and expense data can be extracted and followed in dashboards, so you steer instead of compiling.
A tool for every profile
Eight user categories, one fine-grained rights matrix. Nobody sees more than necessary.
The eight user categories
Configurable without development
Your organisation changes, and so do the regulations. Your administrators adapt Mizio themselves, without waiting for a development.
Steps, approvers and delegations, for each request type.
Mileage allowances and flat rates, updated at every regulatory change.
The starting point of the distance calculation.
A fine-grained rights matrix, for eight user categories.
Filing, approval and reminder deadlines, according to your internal rules.
Interface illustration — fictitious data.
Sovereignty and security
Data, backups and processing are hosted and operated in France. Mizio follows the guidance of ANSSI and the CNIL.
Hosting, backups and processing — OCR included — in the AWS Paris region (eu-west-3).
Your staff authenticate with your directory (SAML 2.0 / ADFS). Mizio stores no password.
Every action is traced. The log can be exported to your SIEM.
Exchanges are encrypted in transit (TLS). Data is encrypted at rest.
Each receipt is deposited with a digital fingerprint and a timestamp, chained to reveal any alteration.
Cloudevia acts as a processor within the meaning of the GDPR. You remain the controller, and in charge of your data.
The hosting infrastructure (AWS Paris region) holds ISO/IEC 27001, 27017 and 27018 certifications and SOC attestations. These certifications belong to the hosting provider, not to Cloudevia.
System interfaces
Inbound and outbound interfaces, so nothing is keyed in twice.
Accounts, org chart and approval circuits synchronised.
Absences are checked as soon as the mission order is created.
Export by payroll heading and month, for example in the format SEDIT expects.
Requests linked to training and competitive exams follow a dedicated circuit, with your training department.
A bundle of supporting documents, ready to go with the payment run.
Extractions usable in your business-intelligence tool, for example Business Objects.
SEDIT and Business Objects are cited as examples of systems that Mizio can feed. These trademarks belong to their respective owners.
Mobile application
No more tickets lost at the bottom of a bag. The staff member photographs, checks, confirms.
Photograph the receipt.
OCR pre-fills the type, the date and the amount.
Attach the expense to the approved mission order.
Managers approve from their phone too.
Interface illustration — fictitious data.
Digital sobriety
A digital service can be both useful and frugal.
Mission orders, receipts, approvals, bundles: the whole circuit is paperless.
Light screens, with no advertising tracker. This site follows the same rule: no request to a third party, illustrations in HTML and CSS rather than images.
Mizio estimates the CO2e emissions of trips, as an indication, to inform your mobility choices.
In France. Data, backups and processing — including the reading of receipts by OCR — are operated in the AWS Paris region (eu-west-3). Distance calculation relies on the IGN Géoplateforme, a French State service. The hosting infrastructure holds ISO/IEC 27001, 27017 and 27018 certifications and SOC attestations: they belong to the hosting provider, not to Cloudevia.
No. Your staff sign in with their usual account, through your identity provider (SAML 2.0 SSO, ADFS for example). Mizio stores no password.
Yes. Circuits are configured per request type — mission, training and competitive exams, mandate expenses, staff representatives — without any development. The same goes for scales, administrative residences, permissions and deadlines.
Accounts, the org chart and circuits are not keyed in again: they are synchronised from your HR system. Scales and administrative residences are configured at go-live. The scope of historical data to take over — claims in progress, kilometres cumulated over the year — is defined with you during project scoping.
Mizio is designed following the RGAA: keyboard navigation, contrast, statuses that never rely on colour alone, respect for motion preferences. A conformity statement is published for each deployment. We announce no conformity rate until an audit has established one.
Through an export organised by payroll heading and month, in the format your software expects — SEDIT for example. A bundle of supporting documents goes with the export, for the treasury.
The staff member is told straight away, and the message explains the reason: another mission order on the same dates, an absence recorded in the time-management system… They correct the request without waiting for an officer to come back to them.
There is no public price list. The quote depends on your scope: number of staff, interfaces to set up, support required. Request a demo: we prepare a quote based on your context.
Demo and quote
Describe your context. We come back to you to arrange a demo and prepare a quote.
Prefer to write?contact@mizio.fr